Supply Chain Management

In Opera 3, Purchase Orders, Invoices, Delivery Notes and Statements can be batch created as PDFs and e-mailed directly from within the system using Supply Chain Management.

Integrate sales, purchasing and stock with financial management to automate the delivery of customer orders with effective stock management. Respond to demand for products and pricing quickly and effectively to maintain customer loyalty and customer satisfaction, and you have the complete control required to manage the supply chain management aspects of your business.

What our customers say about Supply Chain Management

The supply chain is a vitally important part of Opera 3, it comprises of sales order processing, purchase order processing and stock. Those three mean we keep control ” Guy Atkins, Managing Director, Jo Bird

Supply chain management has been extremely useful within the company. It tells the production people what to make, how to make it, how many to make and when we want it by ” Shirley Harris, Managing Director, LF Harris

Stock Control

Designed to simplify the way you manage the stock requirements of your business. Supporting various costing methods, it tracks your stock movements – even across multiple warehouses. Quarantine warehouses can be used to inspect goods prior to them being moved into stock and you can also apply different cost and selling prices for each warehouse, allowing you to arrange your stockholding how you like.

Stocktake

Stock takes are an important part of maintaining the accuracy of a stock control system. Knowing that your stock levels are accurate means that you can take sales orders from your customers, confident that your delivery dates will be met. It also means that your stock holding accurately reflects your requirements so your purchasing and manufacturing decisions are made based on your actual stock positions. This reduces the need to hold expensive excess stock, improving cash flow and potentially reducing insurance cover.

Sales Order Processing

Generates sales documents, applies customers’ special price lists, discounts and credit limits. Also provides back to back order processing facilities when circumstances dictate, as well as part-progression of sales documents. Allocation and picking provides even greater control over the sales and delivery cycle.

Purchase Order Processing

Generates purchase documents through to supplier invoices, whilst the re-order facility assists in maintaining and controlling stock at their optimum levels. Multiple supplier documents can be optimised, creating one document for progression to a purchase order. Matching of receipts and supplier invoices back to the purchase order provides tighter control over stock and financial management.

Bill of Materials

Provides fast and accurate manufacturing information including work in progress, assembly structure detail, where used or assembly cost reports and batch/serial item location from works orders. It features automatic work order generation from sales orders, batch works order progression and a comprehensive enquiry facility. Assembly structures can be simple or complex, including sub assemblies and components such as raw materials, labour or description only. The kitting function allows further flexibility by enabling works orders to be raised and receive the build quantity of the finished assembly into stock in a single process.

Supplu Chain Managment - Bill of Materials processing - sceenshot

Landed Costs

Knowledge of the purchase price and the landed costs is critical in understanding the true value of your stock. You need to know the total cost to set the selling price in order to determine your profit margin.

If you create a Landed Cost Type you don’t have to enter a default Value or Percentage; these fields can be left empty. The values can therefore be entered for these Landed Cost Types when stock is received.

When creating a Landed Cost Type it is also possible to assign a Nominal Account Code. The Nominal Ledger will be updated with these landed costs when transactions are posted against stock items which have landed costs assigned to them.

Stock Records

Within Opera 3 Stock Control, if an item is subject to landed costs then it is possible to assign up to four Landed Cost Types to that stock record. The sum of these Landed Cost Types will be the additional costs incurred when buying this item from a supplier.
For stock records, the Average or Standard Landed Cost prices are displayed together with the Last Landed Cost Price. This information is also displayed on each warehouse, if warehouse pricing is in use. The Last Landed Cost Price is maintained by the system and updated when stock receipts are posted.

Purchase Receipts

When a Purchase Receipt is entered the system displays the estimated landed costs. Both the unit cost and the estimated landed cost are used to calculate the total cost of that receipt. The value of the landed cost can be altered by overriding the values on each of the Landed Cost Types assigned to that stock record.

Reporting

A new Landed Costs report is available that displays the landed costs recorded when stock receipts were posted into the system. A Landed Costs Settings report displays information about stock items that have Landed Cost Types assigned to them.
The Stock Valuation report, Issues report and Record Sheet report now all display landed costs information, as do the Stock Views and Monitor Companies.

Benefits

  • A far more accurate way to value your stock.
  • Landed costs postings to the Nominal Ledger ensure more accurate Profit & Loss and Balance Sheet reporting.
  • Landed costs are also included in various stock-related processes such as the Stock Valuation Report, for an accurate picture of the value of your stock and your profit margin.
  • Maximise profits: set an accurate selling price for goods with the full understanding of the charges associated with bringing an item into your business.

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